Table of Contents
1. Privacy at a Glance
General Information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to personally identify you. Detailed information on the subject of data protection can be found in our privacy policy below.
Data Collection on this Website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the section "Notice on the Responsible Party" in this privacy policy.
How do we collect your data?
On the one hand, your data is collected when you provide it to us. This could be data that you enter in a contact form, for example. Other data is automatically collected or collected with your consent when you visit the website by our IT systems. This is primarily technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Some of the data is collected to ensure error-free provision of the website. Other data may be used to analyze your user behavior.
What rights do you have regarding your data?
You have the right to receive information about the origin, recipient, and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given consent for data processing, you can revoke this consent at any time for the future. You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority. You can contact us at any time regarding this and other questions on the topic of data protection.
2. General Information and Mandatory Information
Data Protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. When you use this website, various personal data is collected. Personal data is data that can be used to personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens. We point out that data transmission over the Internet (e.g., when communicating by email) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.
Notice on the Responsible Party
The responsible party for data processing on this website is: xapling GmbH Ebbergstraße 1a 58762 Altena Phone: +49 2352 2680 545 Email: kontakt@xapling.de The responsible party is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).
Data Protection Officer
We have appointed a data protection officer. Steffen Meier Datenmeier GmbH & Co. KG Geistwall 12 + 14 32312 Lübbecke Phone: 05741 289 97 11 Email: steffen@datenmeier.de
Storage Duration
Unless a more specific storage period has been mentioned in this privacy policy, your personal data will remain with us until the purpose for the data processing ceases to apply. If you assert a legitimate request for deletion or revoke consent for data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
General Information on the Legal Basis for Data Processing on this Website
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, if special categories of data are processed according to Art. 9(1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also carried out on the basis of Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or to the access to information in your terminal device (e.g., via device fingerprinting), the data processing is additionally carried out on the basis of § 25 (1) TTDSG. The consent can be revoked at any time. If your data is necessary for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is necessary for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)(c) GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.
Recipients of Personal Data
In the course of our business activities, we cooperate with various external bodies. In some cases, this also requires the transfer of personal data to these external bodies. We only pass on personal data to external bodies if this is necessary in the context of fulfilling a contract, if we are legally obliged to do so (e.g., passing on data to tax authorities), if we have a legitimate interest in the transfer according to Art. 6(1)(f) GDPR or if another legal basis permits the data transfer. When using processors, we only pass on our customers' personal data on the basis of a valid contract on commissioned processing. In the case of joint processing, a joint processing agreement is concluded.
Revocation of Your Consent to Data Processing
Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)
IF THE DATA PROCESSING IS BASED ON ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PROCESSING IS FOR THE PURPOSE OF ASSERTING, EXERCISING OR DEFENDING LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21(1) GDPR). IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to Lodge a Complaint with the Competent Supervisory Authority
In the event of violations of the GDPR, data subjects shall have a right of appeal to a supervisory authority, in particular in the Member State of their habitual residence, their place of work or the place of the alleged infringement. The right of appeal is without prejudice to any other administrative or judicial remedy. The supervisory authority responsible for us is: State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia PO Box 20 04 44 40102 Düsseldorf Phone: 0211/38424-0 Fax: 0211/38424-10 E-mail: poststelle@ldi.nrw.de
Right to Data Portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another responsible party, this will only be done insofar as it is technically feasible.
Information, Correction, and Deletion
Within the framework of the applicable legal provisions, you have the right to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if necessary, a right to correction or deletion of this data at any time. For this purpose, as well as for further questions about personal data, you can contact us at any time.
Right to Restriction of Processing
You have the right to request the restriction of the processing of your personal data. For this purpose, you can contact us at any time. The right to restriction of processing exists in the following cases: * If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of the processing of your personal data. * If the processing of your personal data was/is carried out unlawfully, you may request the restriction of data processing instead of deletion. * If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request restriction of the processing of your personal data instead of deletion. * If you have lodged an objection pursuant to Art. 21(1) GDPR, a balancing of your and our interests must be carried out. As long as it has not been determined whose interests prevail, you have the right to request restriction of the processing of your personal data. If you have restricted the processing of your personal data, this data - apart from its storage - may only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.
SSL or TLS Encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
3. Data Collection on this Website
Server Log Files
The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are: * Browser type and browser version * Operating system used * Referrer URL * Hostname of the accessing computer * Time of the server request * IP address This data is not merged with other data sources. The collection of this data is based on Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – for this purpose, the server log files must be collected.
Contact Form
If you send us inquiries via the contact form, your information from the inquiry form, including the contact data you provided there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent. The processing of this data is based on Art. 6 Para. 1 lit. b GDPR if your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6 Para. 1 lit. f GDPR) or on your consent (Art. 6 Para. 1 lit. a GDPR) if this has been requested; the consent can be revoked at any time. The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory legal provisions – especially retention periods – remain unaffected.
Inquiry by Email, Phone, or Fax
If you contact us by e-mail, telephone or fax, your inquiry, including all resulting personal data (name, inquiry) will be stored and processed by us for the purpose of processing your contact request. We do not pass on this data without your consent. The processing of this data is based on Art. 6(1)(b) GDPR if your request is related to the execution of a contract or is necessary for the performance of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time. The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g. after your request has been processed). Mandatory legal provisions - in particular legal retention periods - remain unaffected.
Newsletter and Waitlist
We use the service "Brevo" (formerly Sendinblue), offered by Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany, for sending our newsletter and managing our waitlist.
Data processing by Brevo: When you sign up for our newsletter or waitlist, the following personal data is transmitted to Brevo:
- First name
- Last name
- Email address
We use this data exclusively to keep you updated about our product and to inform you early about access. The processing is based on your consent according to Art. 6(1)(a) GDPR.
Double Opt-In Procedure
After registration, you will receive an email in which you must confirm your registration. Without this confirmation, no information will be sent.
Data Processing and Hosting
Brevo stores and processes the data on servers within the EU.
Further information can be found in Brevo's Privacy Policy
Use of Google reCAPTCHA
To protect our newsletter registration form, we use the service "Google reCAPTCHA" from Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Data Processing by Google
Google reCAPTCHA analyzes various information (e.g. IP address, mouse movements, dwell time) to ensure that the input is from a human and not from an automated bot. The data collected is forwarded to Google. This may involve a transfer to the USA.
Further information can be found in Google's Privacy Policy
The processing is based on our legitimate interest (Art. 6(1)(f) GDPR) in the security of our website and the prevention of abuse.
Web Analytics with Vercel Analytics
We use Vercel Analytics, a web analytics service from Vercel Inc., 340 S Lemon Ave #4133, Walnut, CA 91789, USA. This service helps us evaluate the use of our website without setting personal cookies.
Data Processing
Data processing by Vercel:
- Vercel Analytics uses exclusively client-side tracking.
- No cookies are stored.
- Instead of cookies, a hash is created from the incoming request to distinguish users.
- IP addresses are anonymized and not stored.
Possible Third-Country Transfer
Vercel may store the collected data outside the EU, particularly in the USA. Since Vercel does not provide detailed information, we cannot rule out that data may be transferred to third countries.
Further information can be found in Vercel's Privacy Policy
The processing is based on our legitimate interest (Art. 6(1)(f) GDPR) in optimizing our website.
Appointment Booking via Microsoft Outlook Booking
For scheduling appointments, we use the service "Microsoft Outlook Booking", offered by Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland.
Data Processing by Microsoft
When you book an appointment through our website, personal data (e.g., name, email address) is transmitted to Microsoft and stored there. This data is used only for appointment processing.
- This data is used exclusively for appointment management.
Third-Country Transfer
Microsoft may transfer data to the USA or other third countries. The data transfer is based on EU Standard Contractual Clauses (SCCs).
Further information can be found in Microsoft's Privacy Policy
The use of Outlook Booking is based on our legitimate interest (Art. 6(1)(f) GDPR) in efficient appointment management.
Contact Options
If you do not agree with data processing by Microsoft, we recommend contacting us by email or phone.
YouTube
Our website embeds videos from the YouTube platform, offered by YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA (a company of Google Inc.). The integration occurs in the so-called "enhanced privacy mode". According to YouTube, this means that information about visitors is only collected when the video is played. When you start a video, YouTube may collect information (including your IP address) and set cookies. If you are logged into YouTube, this process can be linked to your user account. We have no influence on this data processing.
Further information can be found in Google's Privacy Policy.
4. Our Own Services
Handling of Applicant Data
We offer you the opportunity to apply to us (e.g., by email, postal mail, or via an online application form). In the following, we inform you about the scope, purpose, and use of your personal data collected as part of the application process. We assure you that the collection, processing, and use of your data will be carried out in accordance with applicable data protection law and all other legal provisions, and that your data will be treated strictly confidentially.
Scope and Purpose of Data Collection
When you send us an application, we process your associated personal data (e.g., contact and communication data, application documents, notes from interviews, etc.) to the extent necessary to make a decision about establishing an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 Para. 1 lit. b GDPR (general contract initiation) and - if you have given your consent - Art. 6 Para. 1 lit. a GDPR. The consent can be revoked at any time. Your personal data will only be passed on to persons within our company who are involved in processing your application. If the application is successful, the data submitted by you will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 Para. 1 lit. b GDPR for the purpose of implementing the employment relationship.
Storage Duration of the Data
If we cannot make you a job offer, if you reject a job offer, or if you withdraw your application, we reserve the right to retain the data you have transmitted on the basis of our legitimate interests (Art. 6 Para. 1 lit. f GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). Afterwards, the data will be deleted and the physical application documents will be destroyed. The storage serves in particular as evidence in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period (e.g., due to an impending or pending legal dispute), deletion will only take place when the purpose for further storage no longer applies. Longer storage may also take place if you have given appropriate consent (Art. 6 Para. 1 lit. a GDPR) or if legal retention obligations prevent deletion.
Inclusion in the Applicant Pool
If we do not make you a job offer, it may be possible to include you in our applicant pool. In the case of inclusion, all documents and information from the application will be transferred to the applicant pool in order to contact you in the event of suitable vacancies. Inclusion in the applicant pool is based exclusively on your express consent (Art. 6 Para. 1 lit. a GDPR). The consent is voluntary and has no relation to the ongoing application process. The data subject can revoke their consent at any time. In this case, the data from the applicant pool will be irrevocably deleted, unless there are legal retention reasons. The data from the applicant pool will be irrevocably deleted no later than two years after consent is given.
Last updated: March 2025